Basic Exam Organization

• Note: these are just what I did the year I was chair (others may not wish to do the same)
• General e-mail to students (bring paper, calculator)
• Assign questions by e-mail, get them hand delivered
• Pass out copies to committee before meeting
• Meet to discuss questions
  • 5-6 in 9:00-11:30 session and 5-6 in 1:00-3:30 session
  • 100 points total
  • Assign proctoring duties
• Get copies of tables (main office)
• Finalize typed version (distribute for final check)
• Randomly assign code to students
  • Sticker for envelope - name, major prof, ID code
  • One envelope for a.m., one for p.m.
  • Type ID code on test - tests in envelopes, double check.
  • Same code a.m., p.m.
  • Make a couple of spare envelopes with ID code, no name.
• Make box to take: Tests, tables, staplers, extra blank paper.
• Be sure to record info for any walk-ins
• Ask some committee members for help collecting
  • Each take a few rows.
  • Have staplers available.
  • Have students staple question 1 to top of their question 1 work
  • Collect all question 1s.
  • Now do question 2 etc. the same way.
  • Save one set of envelopes for returning papers.
• Questions are now in order - distribute for grading.
• Committee hand delivers grades and ID codes - summarize and distribute
• Reassemble each test - put back in envelope with advisor name.
• Meet to discuss cutoffs.
• Print form with result for each advisor - put in envelopes and deliver.
• Form ONLY shows (i) that student's result (ii) cutoff lines for master, PhD passes.
• Send grad administrator list of cuttoffs, student names and major profs, result (e.g. master's pass) for each student.
• Eliminate any memos that have scores or distribution information on them.