David A. Dickey - Basic Exam Organization
Basic Exam Organization
- Note: these are just what I did the year I was chair
(others may not wish to do the same)
- General e-mail to students (bring paper, calculator)
- Assign questions by e-mail, get them hand delivered
- Pass out copies to committee before meeting
- Meet to discuss questions
- 5-6 in 9:00-11:30 session and 5-6 in 1:00-3:30 session
- 100 points total
- Assign proctoring duties
- Get copies of tables (main office)
- Finalize typed version (distribute for final check)
- Randomly assign code to students
- Sticker for envelope - name, major prof, ID code
- One envelope for a.m., one for p.m.
- Type ID code on test - tests in envelopes, double check.
- Same code a.m., p.m.
- Make a couple of spare envelopes with ID code, no name.
- Make box to take: Tests, tables, staplers, extra blank paper.
- Be sure to record info for any walk-ins
- Ask some committee members for help collecting
- Each take a few rows.
- Have staplers available.
- Have students staple question 1 to top of their question 1 work
- Collect all question 1s.
- Now do question 2 etc. the same way.
- Save one set of envelopes for returning papers.
- Questions are now in order - distribute for grading.
- Committee hand delivers grades and ID codes - summarize and distribute
- Reassemble each test - put back in envelope with advisor name.
- Meet to discuss cutoffs.
- Print form with result for each advisor - put in envelopes and
- Form ONLY shows (i) that student's result (ii) cutoff
lines for master, PhD passes.
- Send grad administrator list of cuttoffs, student names and
major profs, result (e.g. master's pass) for each student.
- Eliminate any memos that have scores or distribution information